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Spring 2020 Abstract Instructions

SREE is no longer accepting abstracts for the 2020 meeting.  The deadline was October 1, 2019.

Notes

  • SREE is using a new abstract submission system for the Spring 2020 conference. You will be asked to create an account to submit an abstract.
  • The deadline to submit an abstract was October 1, 2019.
  • SREE has also put out an open call for workshop proposals. Workshop proposals are due October 4, 2019. Learn more.
  • Decision notifications will be sent on December 5, 2019.
  • Frequently asked questions
  • Please send an email to [email protected] if you have questions on the submissions process.

Abstract Preparation and Submission Guidance

Abstract Length Limit
Proposals for individual papers and posters should be submitted as a structured abstract in a single-spaced document using 12-point font. The abstract is limited to 1000 words, excluding references, tables, and figures, for each abstract.

Each element of a symposium or panel submission will be subject to the same limit of 1000 words per abstract. An abstract should be submitted individually for each paper/presentation element of a symposium, and an overview of the session (limit 500 words) should also be submitted. One abstract will be submitted for panel sessions.

Abstract Structure
Potential abstract component headings are detailed within the submit an abstract link.
The structure of the abstract is at the author's discretion.

Each symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed, and 3) an independent discussant to provide comments on each paper and on the symposium as a whole.
A maximum of four papers may be submitted per symposium.
An administrative assistant may complete this process.

A panel submission should be closely aligned with the conference theme and should include: 1) a moderator (who may also be the session organizer), 2) an outlined plan for the session that includes audience participation, and 3) proposed panelists.
The submitter of a panel is initially designated as the moderator, though this designation may change at a later date. Panels do not include a discussant.

Poster submissions: The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract.

Conference Program Limit
An individual may be a presenting author (in a symposium, paper session, or poster) or panel participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, panel organizer, or paper session chair. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated with an asterisk in the conference program.

Frequently Asked Questions

What details are required beyond the abstract document?

A symposium submission will include:

  • Contact (session organizer) email
  • Title
  • First and second choice of conference section
  • Symposium justification – 500 word limit – submitted separately
  • Abstract for each paper in symposium, each in a separate PDF document
  • Blinded versions of the above PDF documents
  • Names of all authors in their intended order
  • Specification of the presenting author for each paper
  • Affiliations of all authors
  • E-mail addresses of all authors, with contact email for each paper noted
  • Paper presentation order
  • Symposium organizer is responsible for confirming an independent discussant

A panel submission will include:

  • Contact (session moderator) email
  • Title
  • First and second choice of conference section
  • Panel justification – 500 word limit – in a PDF document
  • Abstract for each element of a panel, combined with the panel justification in one PDF document
  • Blinded versions of the above PDF documents
  • Names of all panelists in their intended order
  • Affiliations of all panelists
  • E-mail addresses of all panelists

An individual paper or poster submission will include:

  • Contact email
  • Title
  • First and second choice of conference section
  • Abstract in a PDF document
  • Blinded version of the above PDF document
  • Names of all authors in their intended order
  • Specification of the presenting author for the paper or poster
  • Affiliations of all authors
  • E-mail addresses of all authors

How do symposium and panel justifications work?
How are symposium and panel abstract submissions formatted?
A 500 word symposium or panel justification written by the symposium or panel organizer is required. The overall session justification and abstracts for each element in a symposium session should be submitted separately. The overall session justification and abstracts for each element in a panel should be assembled into a single document for submission. Non-standard panel sessions may have a slightly different abstract document than standard panel sessions (which would have individual elements like a symposium). Add the abstracts to your final document in order of presentation.

Is there a limit on the number of times an author may appear?
An individual may be a presenting author (in a symposium, paper session, or poster) or panel participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, panel organizer, or paper session chair. Presenting authors must be identified in the abstract submission process and will be designated with an asterisk in the conference program.

What are the requirements of a blinded PDF document?
A blinded document removes author names, author information, and any obvious references to the author(s). Only the abstract title should appear on the first page. Make sure your blinded file does not contain identifying metadata (such as the document title).

How do I make a PDF?
Microsoft Office 2007 and later allows you to save a document as a PDF. If you are unable to create a PDF on your computer, send your file to [email protected] and we will help you.

How do I upload my abstract?
You will be guided to upload abstracts during the abstract submission process using a very simple file uploader platform. 

What is my submission ID?
After submitting your abstract, you will receive an automated confirmation email with your submission ID. You can also find your submission ID by navigating to the My Proposals section of the submission site. If you've forgotten your submission ID, please e-mail us the title of your submission and the contact e-mail used to make the submission.

How do I make changes after I've made a submission?
You can log back in to make edits up until you select "submit final abstract" or October 1, 2019, 11:59 PM Pacific. If you need to make significant changes to your submission, or for faster service, create a new submission and request that we delete the outdated record.

Who pays?
When inviting individuals to participate in a conference session you have organized, including as a symposium discussant, please either arrange to cover their registration fee or convey that they are responsible for conference registration.