SREE Open Science Affinity Group

Welcome to the SREE Open Science Affinity Group webpage. The Open Science Affinity group is a community dedicated to promoting open science practices in educational research.  Membership is free to any member of SREE.  The Open Science Affinity group sponsors workshops and presentations at the annual conference, intermittent webinars for the SREE community, and promotes open science practices through the SREE newsletter, and the Open Science email list and website.

 The goals of the Open Science affinity group are to-

1.)   To provide a supportive community within SREE (and within educational research more broadly) for educational researchers, policy makers, and practitioners to discuss issues related to open science.

2.)   Provide an opportunity for educational researchers who are interested in learning more about open science and/or who are interested in promoting open science practices in education to network with each other and collaborate with each other.

3.)   Promote Open Science practices in educational research

4.)   Educate educational researchers about open science best practices in Open Science.

Current Open Science Affinity Group Leadership:

Chair: Kathleen Lane, University of Kansas

Chair Elect: Kylie Anglin, University of Connecticut 

Past Chair: D. Betsy McCoach, Fordham University

Secretary: Shanan Chappell Moots, Old Dominion University

Communications Committee:

Linlin Luo, Chair, Texas A & M University

Allison Bernard, University of Kansas

Mark Buckman, University of Kansas

Grace Friedenreich, Old Dominion University

Katie Lane Pelton, University of Connecticut 

Open Science in Educational Research Affinity Group Governance Document

Purpose: The goals of the Open Science affinity group are to-

5.)   To provide a supportive community within SREE (and within educational research more broadly) for educational researchers, policy makers, and practitioners to discuss issues related to open science.

6.)   Provide an opportunity for educational researchers who are interested in learning more about open science and/or who are interested in promoting open science practices in education to network with each other and collaborate with each other.

7.)   Promote Open Science practices in educational research

8.)   Educate educational researchers about open science best practices in Open Science.

Membership: Membership in the Open Science in Educational Research is open to everyone. To hold a leadership position, you must be a current SREE member.

Meetings: Business meetings of the membership shall be held in connection with the annual SREE conference. Research-focused sessions and/or meetings shall be held in association with the annual conference and must follow the guidelines established by the SREE Board. Additional virtual meetings may be scheduled as necessary to facilitate ongoing projects, collaborations, and community among members.

Officers: The elected officers of the Affinity Group will be Chair, Chair-elect, and Past-Chair. The Chair-elect shall serve one year as such, followed by one year as Chair, and then one year as Past-Chair.

The Open Science Affinity Chair is responsible for:

1.) Communicating with the SREE staff and SREE board of directors. This includes attending (a) SREE board meeting at the annual SREE conference held in person and (b) quarterly affinity group meetings held virtually.  If the chair cannot attend these meetings, they may appoint a delegate (e.g., Past-Chair, Chair-elect) to attend in their place.

2.) Coordinating conference sessions and plans with the SREE office and ensuring that affinity group communications reach SREE membership at large through email communication, newsletter articles, and the affinity group webpage.

3.) Providing oversight and leadership on all other affinity group activities (i.e.- webinars, affinity group virtual meetings, etc.)

4.) Appointing members of the communications committee (three members, with rotating annual terms with one new person beginning their term each year and the communication committee chair appointed by the affinity group chair with input from committee members) to help with the maintenance of the listserv, newsletter, and webpage.  Each communication committee chair will serve a two-year term minimum, with the opportunity for reappointment.

5.) Providing an annual report of the Affinity group’s activities to SREE staff and leadership. Request and review brief summary of activities in the past year from the communications committee and the other officers.

6.) The designated contact for the SREE staff/Board will be the Chair. 

Open Science Affinity Past Chair

The past chair is responsible for overseeing the election process for the incoming chair elect (and any other elected officers).

Open Science Affinity Chair-Elect

The chair elect assists the chair in their duties. In the event that the chair is unable to perform their duties, the Chair-elect will assume the position as chair for the duration of that term.

All SREE affinity group members who are not currently holding an office (as past chair, chair, or chair elect) are eligible to run for Chair-elect.  Support organization and planning for following year. Request and review a brief (1-2 paragraph) summary of activities planned for the coming year, including identification of potential support or assistance from SREE to accomplish those activities.

Secretary:

Elected position. Secretary will serve a three-year term, with the option for re-election. The election for secretary will occur at the end of the second year of the secretary’s term. The secretary-elect will begin onboarding/transitioning into in the third year of the previous secretary’s term to support training and transition of responsibilities.

Responsibilities:

• Maintain minutes of the in-person affinity group meeting at the SREE conference and the virtual affinity group meetings throughout the year.
• Collaborate with Chair to build agendas
• Provide predictable communication for regularly scheduled meetings (e.g., week before reminder, day before reminder, and following thank you with action items).
• Request and maintain annual reports and documentation of activities.

Elections: Annual elections for Chair-elect will be held electronically.  The candidate receiving the highest number of votes will be elected.

• Election nomination window opens at the conference and remains open for at least two weeks after the conference.
• Conference attendees and those who did not attend the conference can be nominated for a position. Self-nominations are welcome.
• Elections will begin no later than 4 weeks after the conference. Electronic Voting will be open for at least two weeks, and elections will close no later than eight weeks after the conference.
• Elected officers will be notified by email and the SREE-OSER membership will be notified of the outcome of the elections via the listserv and SREE newsletter
• Elected positions will become effective January 1 following the conference. This will allow for a transitional period after the election to facilitate onboarding the new leadership. 

Note. The first election will be for the chair-elect position and the inaugural secretary position.

Committees

Communication Committee: will maintain web presence and help publicize events

The communications committee consists of three members, with rotating annual terms.  One new person begins their term each year. The communication committee chair is appointed by the affinity group chair annually, with input from the committee members.  The committee chair can be appointed for up to three consecutive terms.

-       Three members, appointed by the Chair

-       Volunteers can nominate themselves

*These bylaws were unanimously approved by the membership at the Open Science Business meeting on 9/18/2024.