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2021 Abstract Instructions

Notes

  • SREE is using a new abstract submission system for the 2021 conference. 
  • The deadline to submit an abstract is April 18, 2021.
  • The deadline to submit a workshop proposal is April 18, 2021. Workshop proposals should be submitted through the abstract submission system.
  • Decision notifications will be sent July 10, 2021.
  • Frequently asked questions
  • Please send an email to [email protected] if you have questions on the submissions process.

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Workshops
Hotel and Travel
Preliminary Online Program
Conference Sections
Call for Papers

 

Abstract Preparation and Submission Guidance

Abstract Length Limit
Proposals for individual papers and posters should be submitted as a structured abstract. The abstract is limited to 1000 words, excluding references, tables, and figures, for each abstract.

Each element of a symposium or panel submission will be subject to the same limit of 1000 words per abstract. For example, a symposium with 3 papers would have a word limit of 3500 (1000 x 3 plus 500). A standard panel with a moderator and 3 panelists would have a word limit of 3500 (1000 x 3 plus 500), but a non-standard panel might not have individual elements and simply require a panel justification. In each case, the space limit does not include references, tables, or figures.

Abstract Structure
Potential abstract component headings are detailed within the call for papers.
The structure of the abstract is at the author's discretion. Workshop proposals require the following headings to be included: session description, topic significance, target audience.

Each symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed, and 3) an independent discussant to provide comments on each paper and on the symposium as a whole. A maximum of four papers may be submitted per symposium.

A panel submission should be closely aligned with the conference theme and should include: 1) a moderator (who may also be the session organizer), 2) a justification that promotes the session by describing the session (and any individual abstracts if the panel format lends itself to more than a session description), 3) an outlined plan for the session that includes audience participation, and 4) proposed panelists. The submitter of a panel is initially designated as the moderator, though this designation may change at a later date. Panels do not include a discussant.

Poster submissions: The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract.

In-the-Pipeline Poster submissions: Studies presented in these posters may not have findings to report, or they may have interim findings that are not ready for presentation in a paper. The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract.

Paper submissions: Individual papers with a similar focus will be assembled into a single session by the program committee. Usually 3-4 papers are included in a session.

Workshop submissions will be reviewed by the SREE program committee and should include: 1) contact name and email address, 2) workshop title and description, 3) instructors, 4) proposed length of time (2-5 hours), 5) significance of the topic, and 6) target audience. Each workshop selected for inclusion in the conference is allocated a $1000 honorarium for its presenters' work in preparing and delivering the session.

Conference Program Limit
An individual may be a presenting author (in a symposium, paper session, or poster) or panel participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, panel organizer, paper session chair, or workshop instructor. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated with an asterisk in the conference program.

Frequently Asked Questions

What details are required beyond the abstract document?

A symposium submission will include:

  • Contact (session organizer) email
  • Title
  • First and second choice of conference section
  • Keywords (1-3 total) to allow attendees to search program abstracts
  • Symposium justification – 500 word limit
  • Abstract for each paper in symposium – 1000 word limit each
  • Tables and figures (if applicable) – uploaded as images
  • References for symposium justification (if applicable) and each paper in the symposium
  • Names of all authors in their intended order
  • Specification of the presenting author (also assumed to be the contact) for each paper
  • Affiliations of all authors
  • E-mail addresses of all authors
  • Paper presentation order
  • Symposium organizer is responsible for confirming an independent discussant

A panel submission will include:

  • Contact (session moderator) email
  • Title
  • First and second choice of conference section
  • Keywords (1-3 total) to allow attendees to search program abstracts
  • Outlined session plan - 1000 word limit
  • Panel justification – 1000 word limit (Note: 500 word limit if panel includes individual abstracts)
  • References for panel justification (if applicable)
  • Abstract for each element of a panel (if applicable) – 1000 word limit each
  • Tables and figures (if applicable) – uploaded as images
  • References for each element of a panel (if applicable)
  • Names of all panelists in their intended order
  • Affiliations of all panelists
  • E-mail addresses of all panelists

An individual paper or poster submission will include:

  • Contact email
  • Title
  • First and second choice of conference section
  • Keywords (1-3 total) to allow attendees to search program abstracts
  • Abstract text
  • Tables and figures (if applicable) – uploaded as images
  • References
  • Names of all authors in their intended order
  • Specification of the presenting author for the paper or poster
  • Affiliations of all authors
  • E-mail addresses of all authors

A workshop submission will include:

  • Contact email
  • Title
  • Proposed length of time (2-5 hours)
  • Session description
  • References (if applicable)
  • Topic significance
  • Target Audience
  • Names of all instructors in their intended order
  • Affiliations of all instructors
  • E-mail addresses of all instructors

How do symposium and panel justifications work?
How are symposium and panel abstract submissions formatted?
A 500 word symposium or panel justification written by the symposium or panel organizer is required. The overall session justification and abstracts for each element in a symposium will be submitted in a single textbox field during the submission process; references will be submitted in a separate textbox field. Panel sessions will have an outlined session plan, session justification, and session justification references (each submitted in a separate textbox field). Standard panel sessions would have individual elements like a symposium. These abstracts should be entered in the abstract textbox field in order of presentation; references will be submitted separately. Non-standard panel sessions without individual elements may submit a panel justification limited to 1000 words. Tables and figures for both symposia and panels should not be included in the abstract text but may be uploaded as images.

Is there a limit on the number of times an author may appear?
An individual may be a presenting author (in a symposium, paper session, or poster) or panel participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, panel organizer, paper session chair, or workshop instructor. Presenting authors must be identified in the abstract submission process and will be designated in the conference program.

What about a blinded submission?
Any information submitted in an abstract or reference text box should be blinded. Any files uploaded should also be blinded. Author, organizer, and discussant names, affiliations, and emails will be hidden for the review process, but any identifiable information should be removed from abstract and reference text, whether entered in a text box or uploaded as a file.

How do I upload my abstract and references?
With the new system, you will copy and paste your abstract text and references into separate textbox fields. If your submission has equations that do not save properly, you may upload a blinded and unblinded abstract file.

How do I upload my tables and figures?
You will be able to upload tables and figures as images during the abstract submission process using a very simple file uploader platform.

I can't save my equations in the abstract text box. What do I do?
If your equations disappear when you try saving your abstract text, please use the file uploader and upload a PDF abstract (blinded and unblinded) instead.

What is my submission ID?
After submitting your abstract, you will receive an automated confirmation email with your submission ID. Your submission ID also appears at the top of the page during the submission process. If you've forgotten your submission ID, please e-mail us the title of your submission and the contact e-mail used to make the submission.

How do I make changes after I've made a submission?
You can log back in to make edits up until April 15, 2021, 11:59 PM Pacific. You will receive an automated email message with a link to access your submission. Please note that each submission has a unique ID and password; both of these are noted in your email confirmation. If you need to make significant changes to your submission, or for faster service, create a new submission and request that we delete the outdated record.

Who pays?
When inviting individuals to participate in a conference session you have organized, including as a symposium discussant, please either arrange to cover their registration fee or convey that they are responsible for conference registration.