2025 Abstract Instructions
Conference Timeline
February 10, 2025: Abstract submissions open
April 1, 2025: Abstract submissions close
June 27, 2025: Decision notifications sent
June 27, 2025: Preliminary program online
June 27, 2025: Registration opens
August 20, 2025: Early registration deadline
Abstract Preparation and Submission Guidance
Abstract Length Limit
Proposals for individual papers and posters should be submitted as a structured abstract. The abstract is limited to 1000 words, excluding references, tables, and figures, for each abstract.
Each element of a symposium, integrated symposium, or moderated discussion submission will be subject to the same limit of 1000 words per abstract. For example, a symposium or integrated symposium with 3 papers would have a word limit of 3500 (1000 x 3 plus 500). A standard moderated discussion with a moderator and 3 panelists would have a word limit of 3500 (1000 x 3 plus 500), but a non-standard moderated discussion might not have individual elements and simply require a moderated discussion justification. In each case, the space limit does not include references, tables, or figures. The PDF file submitted for the proposal should be a compiled abstract document that includes the session title, session justification, and individual paper abstracts (if applicable) in the order of presentation.
Abstract Structure
Potential abstract component headings are detailed within the call for papers. The structure of the abstract is at the author's discretion.
Workshop proposals require the following headings to be included: session description, topic significance & support of conference theme, target audience.
Each symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed, 3) a description of how the session -- and where relevant, the research that underpins it -- meaningfully engage(s) with multiple perspectives, foster participation of voices that are impacted by the issue(s) of study, and contribute to achieving more equitable outcomes in education, and 4) an independent discussant to provide comments on the papers, both individually and, more importantly, as a collection, sharing cross-cutting themes and policy implications. A maximum of four papers may be submitted per symposium.
Each integrated symposium submission should include: 1) a justification that describes the contributions of each individual paper and how the studies are related, 2) abstracts for each of the individual papers being proposed, 3) a description of a description of (a) how the session -- and where relevant, the research that underpins it -- meaningfully engage(s) with multiple perspectives, foster participation of voices that are impacted by the issue(s) of study, and contribute to achieving more equitable outcomes in education, and (b) how the session integrate from across two or more of the following: (a) methods, (b) sections/content areas, (c) policy/practice voices, 4) a description of the ways in which the session integrates from across two or more of the following: (a) methods, (b) sections/content areas, (c) policy/practice voices, and 5) an independent discussant who will comment on the papers, both individually and, more importantly, as a collection, sharing cross-cutting themes and policy implications. A maximum of four papers may be submitted per integrated symposium.
A moderated discussion submission should be closely aligned with the conference theme and should include: 1) a moderator (who may also be the session organizer), 2) a justification that promotes the session by describing the session (and any individual abstracts if the discussion format lends itself to more than a session description), 3) an outlined plan for the session that includes audience participation, 4) proposed panelists, and 5) a description of (a) how the session -- and where relevant, the research that underpins it -- meaningfully engage(s) with multiple perspectives, foster participation of voices that are impacted by the issue(s) of study, and contribute to achieving more equitable outcomes in education, and (b) how the session integrates from across two or more of the following: (a) methods, (b) sections/content areas, (c) policy/practice voices. Moderated discussions do not include a discussant. A maximum of 5 panelists may be included for each moderated discussion.
General Poster submissions: The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract. In addition to an abstract, the proposal must include a description of a description of how the poster -- and where relevant, the research that underpins it -- meaningfully engage(s) with multiple perspectives, foster participation of voices that are impacted by the issue(s) of study, and contribute to achieving more equitable outcomes in education.
In-the-Pipeline Poster submissions: Studies presented in these posters may not have findings to report, or they may have interim findings that are not ready for presentation in a paper. The poster presenter will have the option of using physical or electronic display. Presenters may upload their poster presentations to the conference website to allow pre- and post-conference viewing of materials in addition to the abstract. In addition to an abstract, the proposal must include a description of how the poster -- and where relevant, the research that underpins it -- meaningfully engage(s) with multiple perspectives, foster participation of voices that are impacted by the issue(s) of study, and contribute to achieving more equitable outcomes in education
Paper submissions: Individual papers with a similar focus will be assembled into a single session by the program committee. Usually 3-4 papers are included in a session. In addition to an abstract, the proposal must include a description of how the paper -- and where relevant, the research that underpins it -- meaningfully engage(s) with multiple perspectives, foster participation of voices that are impacted by the issue(s) of study, and contribute to achieving more equitable outcomes in education
Workshop submissions will be reviewed by the SREE program committee and should include: 1) contact name, affiliation, and email address (this person should be designated as the "corresponding author"), 2) workshop title and description, 3) instructor name(s), affiliation(s), and email(s), 4) proposed length of time (2-5 hours), 5) significance of the topic and how it supports the conference theme, and 6) target audience.
Conference Program Limit
An individual may be a presenting author (in a symposium, integrated symposium, paper session, general poster session, or in-the-pipeline poster session) or moderated discussion participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, integrated symposium organizer, integrated symposium discussant, moderated discussion organizer, paper session chair, or workshop instructor. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated in the conference program.
Frequently Asked Questions
What details are required beyond the abstract document?
A symposium submission will include:
- Track (abstract review category) designation - empirical, research methods, applications/practice - for review
- Title
- Session Organizer name and email address (designate as Corresponding Author)
- Discussant name and email address (designate as Presenting Author)
- Presenting Author names and email addresses (added as authors on the same step as the Organizer and Discussant)
- First choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Second choice of conference section
- Unmasked abstract - Compiled PDF document of the symposium justification (500 word limit) and each individual paper abstract (1000 word limit each, maximum of 4 papers) with respective tables/figures (if applicable), references, appendix/appendices (if applicable)
- Description of engaging a multiplicity of perspectives
- Paper titles entered in order of presentation
- Full author list (name, email address, affiliation) in their intended order for each paper (maximum of seven authors per paper)
- Specification of the presenting author (also assumed to be the contact) for each paper
- Masked abstract - Compiled PDF document of the justification and each individual paper abstract with respective tables/figures (if applicable), references, appendix/appendices (if applicable). A masked abstract will have all identifiable information removed so that authors and session participants cannot be identified by reviewers.
- Symposium organizer is responsible for confirming an independent discussant
An integrated symposium submission will include:
- Track (abstract review category) designation - empirical, research methods, applications/practice - for review
- Title
- Session Organizer name and email address (designate as Corresponding Author)
- Discussant name and email address (designate as Presenting Author)
- Presenting Author names and email addresses (added as authors on the same step as the Organizer and Discussant)
- First choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Second choice of conference section
- Unmasked abstract - Compiled PDF document of the integrated symposium justification (500 word limit) and each individual paper abstract (1000 word limit each, maximum of 4 papers) with respective tables/figures (if applicable), references, appendix/appendices (if applicable)
- Description of engaging a multiplicity of perspectives
- Description of ways in which the session integrates across two or more of the following: (a) methods, (b) sections/content areas, (c) policy/practice voices
- Paper titles entered in order of presentation
- Full author list (name, email address, affiliation) in their intended order for each paper (maximum of seven authors per paper)
- Specification of the presenting author (also assumed to be the contact) for each paper
- Masked abstract - Compiled PDF document of the justification and each individual paper abstract with respective tables/figures (if applicable), references, appendix/appendices (if applicable). A masked abstract will have all identifiable information removed so that authors and session participants cannot be identified by reviewers.
- Integrated symposium organizer is responsible for confirming an independent discussant
A moderated discussion submission will include:
- Track (abstract review category) designation - empirical, research methods, applications/practice - for review
- Title
- Session Moderator name and email address (designate as both Corresponding Author & Presenting Author)
- Panelist names and email addresses (added as authors on the same step as the Moderator in the order they should appear in the conference program)
- First choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Second choice of conference section
- Unmasked abstract - Compiled PDF document of the Moderated Discussion justification – 1000 word limit (Note: 500 word limit if moderated discussion includes individual abstracts), abstract for each element of a moderated discussion (if applicable) – 1000 word limit each, tables and figures (if applicable), references, appendix/appendices (if applicable)
- Description of engaging a multiplicity of perspectives
- Description of ways in which the session integrates from across two or more of the following: (a) methods, (b) sections/content areas, (c) policy/practice voices
- Description of ways of integration
- Outlined session plan - 1000 word limit
An individual paper or poster submission will include:
- Track (abstract review category) designation - empirical, research methods, applications/practice - for review
- Title
- Names of all authors in their intended order (maximum of seven)
- Affiliations of all authors
- E-mail addresses of all authors
- Specification of the corresponding author (usually the submitter) for the paper or poster
- Specification of the presenting author for the paper or poster
- First choice of conference section
- Keywords (1-3 total) to allow attendees to search program abstracts
- Second choice of conference section
- Unmasked abstract - PDF document of the abstract with respective tables/figures (if applicable), references, appendix/appendices (if applicable)
- Description of engaging a multiplicity of perspectives
- Masked abstract - PDF document of the abstract with respective tables/figures (if applicable), references, appendix/appendices (if applicable)
A workshop submission will include:
- Title
- Names of all instructors in their intended order
- Affiliations of all instructors
- E-mail addresses of all instructors
- Specification of the "Corresponding Author" and "Presenting Author" (usually the submitter)
- Unmasked abstract - PDF document of the abstract with respective tables/figures (if applicable), references, appendix/appendices (if applicable) and information under the following headings:
- Session description
- Topic significance & support of conference theme
- Target Audience
- Proposed length of time (2-5 hours)
How do symposium, integrated symposium, and moderated discussion justifications work?
How are symposium, integrated symposium, and moderated discussion abstract submissions formatted?
A 500 word symposium, integrated symposium, or moderated discussion justification written by the symposium or moderated discussion organizer is required. The overall session justification and abstracts for each element in a symposium, integrated symposium, or moderated discussion should be assembled into a single document for submission for both the unmasked and masked PDF files. Non-standard moderated discussions may have a slightly different abstract document than standard moderated discussions (which would have individual elements like a symposium) and may submit a moderated discussion justification limited to 1000 words. Add the abstracts to your final document in order of presentation. Moderated discussion proposals are not masked for review.
Who qualifies as an independent discussant?
The independent discussant should be an individual that has not been involved in the work being presented in any way, including as a co-author, a reviewer, or a supervisor of one of the researchers. The discussant may be employed by the same organization as a paper author as long as the individual meets the stated parameters that qualify them as independent from any of the work being presented.
Is there a limit on the number of times an author may appear?
An individual may be a presenting author (in a symposium, integrated symposium, paper session, general poster session, or in-the-pipeline poster session) or moderated discussion participant (moderator or panelist) no more than twice in the conference program. This restriction does not include serving as a symposium organizer, symposium discussant, moderated discussion organizer, paper session chair, or workshop instructor. The presenting author must be identified in the abstract submission process for each paper or poster and will be designated in the conference program.
What about a masked submission?
We require a masked PDF document of your abstract for use in the review process, except for moderated discussion and workshop submissions. A masked document has author names, author information, and any obvious references to the author(s) removed. Make sure your masked file does not contain identifying metadata (such as the document title). Your masked abstract PDF for a paper/poster submission should include your abstract text with respective tables/figures, references, and appendices. Your masked abstract PDF for a symposium submission should include your symposium justification and each individual abstract with respective tables/figures, references, and appendices.
How do I upload my abstract?
You will be guided to upload abstracts during the abstract submission process using a very simple file uploader platform.
What is my submission ID?
After submitting your abstract, you will receive an automated confirmation email with your submission ID. Your submission ID also appears at the bottom of the submission information when you click on it in the list of "My Submissions" located in the submission portal. If you've forgotten your submission ID, please e-mail us the title of your submission and the "corresponding author" e-mail used to make the submission.
How do I make changes after I've made a submission?
You can log back in to make edits up until April 1, 2025, 11:59 PM Pacific. You will receive an automated email message with a link to access your submission. Please note that each submission has a unique ID that is noted in your email confirmation. If you need to make significant changes to your submission, or for faster service, create a new submission and request that we delete the outdated record.
Who pays?
When inviting individuals to participate in a conference session you have organized, including as a symposium discussant, please either arrange to cover their registration fee or convey that they are responsible for conference registration.
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